Overview:

To effectively reduce the workload of the CEO by providing pro-active management of key administrative duties for his corporate and private life.

The ideal person for this role will be highly experienced, professional, and ready to hit the ground running. This is a fast paced and last-minute environment. Coordination at the highest level of intricacies is vital for this job, using your initiative and a level head to problem solve and make things happen. Resilience is required. 

Responsibilities

• Efficiently manage and prioritize the executives' calendars, appointments, and travel arrangements.
• Draft and edit business documents, including emails, memos, reports, and presentations.
• Screen and prioritize incoming communications, ensuring timely responses and appropriate redirection.
• Coordinate and organize meetings, conferences, and events, including logistics and materials preparation.
• Take accurate meeting minutes, distribute them, and follow up on action items.
• Maintain confidential files, records, and databases with utmost accuracy and discretion.
• Build and maintain positive relationships with internal staff, clients, partners, and stakeholders.
• Act as a liaison between executives and internal/external parties, ensuring effective communication.
• Assist with special projects, research, and analysis as assigned by the executives.
• Identify areas for process improvement and implement efficient administrative systems.

‍Qualifications

• Bachelor's degree in business administration, management, or a related field (preferred).
• Proven experience as an executive assistant or in a similar administrative role.
• Exceptional organizational and time management skills with the ability to multitask effectively.
• Strong written and verbal communication skills.
• Proficiency in using productivity software, like Microsoft Office Suite.
• Exceptional research and project management skills.
• Demonstrated professionalism, confidentiality, and discretion in handling sensitive information.
• Detail-oriented with the ability to deliver accurate work within established deadlines.
• Excellent interpersonal skills and the ability to build relationships at all levels.
• Proactive and self-motivated with a problem-solving mindset.
• Flexibility and adaptability to meet changing priorities and work demands.
• Knowledge of our industry/sector is a plus.

Additional information:

• Structure: Administrative department
• Direct subordinate: CEO
• Address: BEGOC Business Center, 5th floor. Z.Aliyeva str. 93

If you think you meet the criteria and are interested in joining us, please make sure to submit your application no later than 15 December 2024..