Summary:

• As an Accounts Payable (AP) Assistant you will be responsible for accurate and efficient processing of AP transactions, ensuring full compliance with established accounting controls and procedures. You will maintain effective supplier relationships, supporting prompt query resolution and service continuity. You will also prepare and deliver AP reports as required to support business needs, collate financial information to facilitate reporting by external advisors and enable the accurate recharge of costs to clients.

In this role, you will:

• Receive, check and forward for approval all 3rd party invoices, making sure all required back up is in place
• Ensure all invoices are correctly authorized before posting for payment to Sage
• Collate documentation to allow payment of invoices, including Custom references, signed Act’s, Purchase orders.
• Post supplier payments to Sage
• Download all purchase invoices paid in the month for submission to external advisors
• Manage and resolve external supplier queries
• Ensure relevant Vendor Forms are completed, authorized and filed
• Assist with completion of credit applications for new suppliers
• Accurate and complete recording of WHT including analysis
• Reconcile supplier statements
• Management of internal invoice queries with the relevant departments to ensure efficient processing of supplier invoices and subsequent sales invoices
• Provide other information as required from external advisors
• Prepare back up summaries for Sales invoices including all vendor invoices to be recharged
• Download all Sales Invoices and back up that have been paid in the month for submission to external advisors
• Collate all customer remittance advice
• Collate proof of payments for all Rotators
• Assist in other areas of the Finance department as and when required
• Ensure professional development is maintained and identified competency requirements are undertaken in a timely manner
• Adhere to the company integrated management system
• Comply with quality assurance, health and safety and environmental policies
• Demonstrate and promote our QHSE principles
• Ensure unsafe activities are challenged
• Adhere to the requirements of the best practice standards, recommendations and processes in the undertaking of duties
• Demonstrate and promote our values

The ideal candidate will have:

• Bachelor's degree in finance, accounting or other relevant field
• Experience of Corporate Systems e.g. Sage
• Competent in the use of MS Office, in particular excellent use of Excel
• Experience in a similar role
• Excellent written and spoken Azerbaijani and English
• Ability to use own initiative
• Good organizational skills and team working skills
• Strong attention to accuracy and quality
• Excellent communication skills
• Systematic approach to tasks but ability to change priorities to meet the needs of the business

Interested candidates can apply by filling out the form in the Apply for job button.