Department Finance & Investment

Reports To Chief Investment Officer (CIO)

Employment Type Full-Time

Location To Be Confirmed

Role Overview

• The Finance & Data Associate is a junior finance role designed to support the Data & Finance Manager in executing the day-to-day financial operations, data management, and reporting functions of the investment holding and its portfolio companies. The Associate will work across all seven core workstreams — gaining hands-on exposure to client deposit coordination, treasury operations, financial reporting, budget tracking, cash flow monitoring, team operations, and sales data analysis — with a focus on accurate execution, data integrity, and timely delivery.

Key Responsibilities

Client Deposits & Treasury Coordination

• Coordinate with the sales team to facilitate and track client deposit payments, ensuring all deposits are received, recorded, and reconciled on schedule.
• Maintain a real-time client deposit register, tracking payment status, due dates, instalment schedules, and outstanding balances across all projects.
• Liaise with clients, agents, and the sales team to follow up on pending deposits and resolve payment-related queries in a timely manner.
• Support treasury operations by monitoring incoming deposit flows and updating cash position records to reflect the latest collection data.
• Assist in preparing deposit collection reports and summaries for review by the Data & Finance Manager.

Banking & Investor Relations Support

• Assist in preparing banking documentation, including account opening forms, KYC/AML packages, and correspondence with financial institutions.
• Compile and format data for investor reporting packs under the direction of the Data & Finance Manager.
• Maintain an organised filing system for all banking and investor-related documents, ensuring version control and accessibility.
• Track covenant and reporting deadlines, flagging upcoming obligations to the Manager in advance.
• Support due diligence data room preparation by gathering and organising required financial information.

Financial Reporting

• Collect, clean, and consolidate financial data from portfolio companies and internal systems in preparation for management reports.
• Maintain and update standard reporting templates (P&L, balance sheet, cash position) on a monthly basis.
• Perform basic variance analysis (budget vs. actual) and prepare supporting schedules for review by the Manager.
• Ensure all data inputs are cross-referenced against source documents before reports are finalised.
• Assist in building and maintaining financial dashboards and trackers that provide real-time visibility into key metrics.

Budget Tracking & Analysis Support

• Collect and consolidate budget submissions from portfolio companies into standardised templates for management review.
• Maintain up-to-date budget-vs-actual trackers across all entities and projects, updating them as new data is received.
• Flag budget variances, cost overruns, or missing submissions to the Data & Finance Manager on a timely basis.
• Assist in preparing variance commentary and supporting schedules ahead of management review meetings.
• Support portfolio company finance contacts in completing data submissions accurately and on time.

Cash Flow & Collections Support

• Update the weekly cash flow forecast with actual receipts and payments, ensuring the model reflects the latest position.
• Track receivables and cash collection schedules across projects, flagging overdue items to the Manager.
• Assist in monitoring intercompany cash transfers and reconciling movements between project accounts.
• Prepare cash position summaries and liquidity snapshots for management review.
• Maintain an organised record of bank statements, transfer confirmations, and collection receipts.

Team & Operations Support

• Assist in onboarding new team members by preparing induction materials, system access requests, and process documentation.
• Maintain and update team procedures, process guides, and standard operating templates to ensure consistency.
• Support the Manager in tracking team deliverables, deadlines, and performance milestones.
• Coordinate scheduling, materials preparation, and follow-up actions for internal finance team meetings.
• Contribute to a culture of accuracy and continuous improvement by proactively identifying process inefficiencies.

Sales Data Collection & Analysis

• Collect and input sales data from portfolio companies and projects into standardised tracking templates on a regular basis.
• Perform data validation checks to ensure completeness, consistency, and accuracy of all sales inputs.
• Maintain up-to-date sales trackers, pipeline logs, and revenue summaries across all active projects.
• Prepare regular sales performance summaries and trend reports for review by the Data & Finance Manager.
• Liaise with business development and project teams to ensure timely submission of sales data and resolve data gaps.

Qualifications & Experience

Education

• Bachelor’s degree in Finance, Accounting, Economics, or a related field (required).
• Progress toward a professional qualification (CFA, ACCA, CPA, or CMA) is an advantage but not required.

Experience

• 0–3 years of experience in finance, accounting, financial analysis, or a related role.
• Internship or entry-level exposure to investment holding, corporate finance, real estate, or multi-entity environments is preferred.
• Demonstrated ability to handle financial data accurately and meet deadlines in a structured environment.

Technical Skills

• Solid proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, basic financial formulas).
• Comfortable working with structured datasets; ability to clean, validate, and organise financial data.
• Experience with or willingness to learn financial reporting tools and ERP systems.
• Familiarity with BI tools (Power BI, Tableau) is an advantage but not required.

Core Competencies

Attention to Detail

• Treats data accuracy as non-negotiable; double-checks work before submission and flags discrepancies immediately.

Reliability & Ownership

• Delivers assigned tasks on time and to standard; takes responsibility for the quality of their own output.

Structured Thinking

• Organises work methodically; able to manage multiple recurring tasks without losing track of deadlines or details.

Willingness to Learn

• Actively seeks to understand the ‘why’ behind tasks; eager to develop financial analysis and reporting skills.

Team Collaboration

• Works cooperatively with the Manager and cross-functional teams; communicates clearly and escalates issues promptly.

Data Integrity Mindset

• Understands that decisions are only as good as the data behind them; takes pride in clean, well-organised work.

Interested candidates can apply by clicking the link provided in the "Apply" button.