EAS is seeking a dedicated and detail-oriented Procurement Assistant to join our dynamic procurement team. The Procurement Assistant will play a vital role in supporting the procurement process by assisting with sourcing suppliers, managing purchase orders, and ensuring timely delivery of goods and services. This position offers an excellent opportunity for a motivated individual to gain valuable experience in procurement and contribute to the success of our organization.

Duties and Responsibilities:

• Sourcing Suppliers: Research and identify potential suppliers/vendors. Obtain price quotations and negotiate terms and conditions. Maintain a comprehensive supplier database.
• Purchase Order Management: Assist in the creation and processing of purchase orders. Review purchase orders for accuracy and completeness. Track and monitor order status to ensure timely delivery and deal with documentation. 
• Vendor Communication: Liaise with suppliers to resolve order discrepancies or issues. Communicate delivery schedules and expectations to suppliers. Maintain positive relationships with vendors.
• Inventory Control: Monitor and update inventory levels to avoid stockouts. Assist in conducting regular stock counts and reconciliation. Coordinate with relevant departments to manage surplus or obsolete inventory.
• Documentation and Record-Keeping: Maintain accurate procurement records, including purchase orders and contracts. Organize and file procurement documents for easy retrieval. Prepare reports and summaries as needed.
• Compliance and Policy Adherence: Ensure compliance with company procurement policies and procedures. Assist in the evaluation and qualification of new suppliers. Stay up-to-date with procurement regulations and industry best practices.
• Cost Control: Assist in cost analysis and cost-saving initiatives. Identify opportunities for cost reduction without compromising quality.
• Administrative Support: Provide administrative support to the procurement team as required. Schedule meetings, maintain calendars, and assist with correspondence.

Requirements and Qualifications:

• Bachelor's degree in Business, Supply Chain Management, or a related field (or equivalent work experience).
• Proven experience as a procurement assistant or in a similar role is a plus.
• Familiarity with procurement software and tools is an advantage.
• Strong analytical and problem-solving skills.
• Excellent communication and negotiation abilities.
• Proficient in both verbal and written Azerbaijani and English; Russian language skills are an advantage.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Knowledge of procurement regulations and best practices is preferred.
• Willingness to learn and adapt to changing procurement processes.
• Integrity and ethical behavior in handling sensitive procurement information.

CVs should include the following information:

• Full name
• Date of birth
• All detailed information about education
• All detailed information about work experience
• Names and contact details of 2 professional referees

CVs will be shortlisted based on a candidate’s work experience.

APPLICATION PROCEDURES

If you are interested in applying, please send a detailed letter of intent with a CV addressing relevant qualifications and experience to e-mail.

CVs without cover letters will not be considered. In the subject line of your e-mail message, please, mention the title of the position you are applying for. CVs without cover letters will not be considered. No information inquiries will be handled over the phone. Only short-listed candidates will be notified for the interview.