Responsibilities: 

• Manage vendor relationships and agreements for office equipment, furniture; manage layout and accommodation of the office;
• Manage all required administrative services such as Event and Procurement Coordination;
• Responsible for office cost management: monitor budget variances and effectively control costs including those related to admin personnel management, materials, supplies, space and equipment;
• Manage the maintenance of facilities and all engineering systems, communicate with landlord;
• Manage reception and vendors like cleaning, coffee lady, engineers;
• Additional administrative responsibilities as required;
• Receive invoices from vendors, review, record using the accounting software and standard company process to document purchases;
• Paying vendor by scheduling pay run and ensuring payment is received for outstanding credit;
• Perform the day to day processing of accounts payable transaction to ensure that records are maintained in an effective, up to date and accurate manner;
• Receive, verify and records employee expense reports;
• Keeping track of the budget, payments, and expenditures, including purchase orders, invoices statement, etc.
• Maintains accounting ledgers, track expenses, prepare analyses of accounts and related financial activity to produce monthly finance report; responsible for tax liabilities;
• Maintain historical records and filing documentation to ensure easily available information;
• Perform other related duties as required

Requirements (Experience & Qualifications)

• University Degree
• At least 3 years of work experience in relevant position in an international company
• Proficiency in English, Azerbaijani is a must (Russian is an advantage);  
• Understanding of payments, accounting & budgeting process
• Ability to work independently and as part of a team
• Strong problem-solving skills, attention to details and work ethics
• Excellent verbal, written and interpersonal communications skills

Interested Candidates please send your CV to the e-mail address in the Apply for job button indicating the title of position in the subject line of your message, otherwise, your candidacy will not be considered.