Location: Baku (office-based)

Reporting to: Project Manager

Job Overview

• We are looking for a highly organized and detail-oriented Project Administrator to support the Project Manager and project team. This role will focus on document control, administrative coordination, and ensuring smooth day-to-day project operations.

Key Responsibilities

• Provide full administrative support to the Project Manager and team
• Manage and control project documentation (registration, tracking, archiving)
• Ensure proper document formatting, editing, and quality control
• Maintain document registers, logs, and filing systems
• Coordinate document reviews and approvals
• Organize meetings, calendars, travel, and logistics
• Support office operations and procurement coordination
• Assist with onboarding of new team members
• Coordinate with finance/procurement on invoices and requests
• Ensure confidentiality of all project-related information
• Support audits by maintaining accurate documentation

Requirements

• Proven experience in administration / project support / document control
• Understanding of document control processes
• Strong skills in MS Office (Word, Excel, PowerPoint, Outlook)
• English – advanced level
• Azerbaijani – fluent
• Strong organizational and multitasking skills
• High attention to detail and accuracy
• Professional, reliable, and proactive attitude

Soft Skills

• Strong communication and coordination abilities
• Detail-oriented and well-organized
• Team player with a service mindset
• Ability to handle confidential information
• Flexible and adaptable in a fast-paced environment

Interested candidates can send their CV to the e-mail address in the Apply for job button.