DIVISION: PSC DIRECTORATE
Position to report: PSC Director
Present job holder:
JOB DIMENSIONS

• JOCAP is a non‐profit Joint Operating Company established in 2018 and owned by partners SOCAR Absheron (SOA) 35%, TotalEnergies EP Absheron B.V. (TEPAb) 35% and ADNOC 30% for the development and production of the Absheron offshore block. The Absheron block is located offshore Azerbaijan in the Caspian Sea, about 100km southeast of Baku and 33km south of Oil Rocks production and processing facilities, at the water depth of 500m.

ACTIVITIES

• Execute approved Procurement & Supply Chain (PSC) processes: Receive Purchase Requisitions (PR) from requesting End-user departments
• Clarify and verify the content of approved and assigned PRs with End-users
• Execute market screening and analyses for requested works/goods and/or services
• Preparation of Strategy & Bidders List recommendation
• Preparation of Commercial Bid Evaluation Criteria for assigned PSC events
• Participation in preparation of Technical Bid Evaluation with End-users for assigned PSC events
• Preparation of Call for Tender (CFT) / Request for Quotation (RFQ) packages based on approved PRs
• Liaise with suppliers and End-users during Bid clarification stages
• Organization of Bid receipts and opening
• Evaluation of Contractual elements of Technical Bid Evaluation
• Commercial Evaluation of Bids / Proposals / Quotations
• Preparation and follow up of Recommendation to Award (RTA)
• Participation at Contracts Sub-Committee (CSC) meetings
• Ensure validation of all contracts content and process (including partners approval)
• Verify operation, utilization and updating of suppliers database
• Conduct selective contract package audits to ensure due performance of contractual terms and conditions
• Ensure validation by management of all contractual documents and formal letters issued by the PSC
• Monitor adapted PSC strategies
• Engage all necessary activities for PSC software (SAP and any other e-sourcing tools, as applicable)
• Liaise with all entities of JOCAP for PSC related matters
• Preparation and Drafting Agreements / Contracts / Purchase Orders using approved templates
• Ensure proper archive / records of all PSC related documentation both physically and electronically
• Keep the Contracts Register and PSC reports updated with assigned contracts
• Meet set Procurement Cycle deadlines and report on PSC KPIs
• Lead Supplier Performance Management processes for identified Top Suppliers
• Negotiate T&Cs of Company Agreements / POs with Contractors / Suppliers with support from PSC Director / Legal Manager
• Compliance with the existing PSC Processes and Procedures.

The job holder manages the Compliance

• Maintain the PSC policies, strategies and procedures to ensure compliance with legislation, Company HSE policy and evolving company objectives
• Work in accordance with the PSCD Charter
• Ensure that tendering procedures and processes are strictly adhered to and the ethical rules related to Contracts and procurement defined by the Company are respected
• Ensure that supplier selection is carried out in accordance with Company requirements and compliance program and that safety and environmental assessments are part of the selecting process

Tools: Ensure the appropriate use of PSC tools (SAP and any other e-sourcing tools, as applicable); ensure efficient
management of suppliers of the Company (pre-qualification, qualification, supplier performance follow up, etc.)

HSE RESPONSIBILITIES

• Comply with the Activities described within the HSE Management System
• Take reasonable care of her/his own Health/Safety and Others who may be affected by their acts at work
• Know responsibilities to environmental issues in the work areas
• Each employee, at his level of responsibility, must observe all Company Rules, Procedures and instructions in the performance of his own task

As such his duties and areas of authority are:

• Follow HSE instructions given by Managers and supervisory personnel
• Assure of the safety of his work site before commencing work
• Take the necessary measures to avert immediate threat of danger
• Exercise such caution as is necessary to avoid danger to persons and installations or to avoid pollution
• Use tools, equipment and their safeguards correctly
• Use the provided means of personal protection correctly
• Leave workplace behind correct and orderly, upon job completion – enforce the Company Clean Desk policy
• Report any anomaly, abnormal conditions and near miss to supervisor
• Participate actively in HSE meetings, safety talks, tool boxes, training sessions and drills
• Co-operate actively in the execution of the HSE plans
• Authority to suspend activities when there is a potential or actual threat to human life, the installation or the environment, and notify forthwith the responsible supervisor

CONTEXT AND ENVIRONMENT

• The job holder is responsible for managing Tendering, Contracts / POs and related activities for Operational and Maintenance contracts, ensuring that it is communicated effectively in the Company. In addition, s/he ensures the overall provision of a proactive PSC services within the Company. The job holder should continually strive to challenge conventional contract administration processes, looking for a continuous improvement.

ACCOUNTABILITIES

• PSC is an important factor in the day-to-day operations of the Company. Lack or untimely delivery of materials or services whatever its value may have important production and financial consequences. Logistical constraints are to be expected especially in the Foreign Purchasing Areas.

The job holder works in a multidisciplinary procurement and supply chain environment. S/he must:

• Lead PSC processes for selected categories, which includes strategic supply chain activities from formation to contract closeout
• Act as single point of contact throughout the tender process
• Lead and facilitate commercial meetings (i.e., CFT/RFP kick-off, clarification meetings etc.)
• Lead Terms & Conditions negotiations
• Prepare Recommendation to Award
• Execute Contract/PO Documents
• Run Procurement activities within the Company in compliance with Company policies and legislation
• Participate in optimization of economic performance, quality and time efficiency of PSC operations in the Company
• Plan, organize, manage and control all the Company’s requirements relates to PSC
• Proactively get involved with other Company entities in order to ensure that appropriate level of service are being achieved in terms of quality, cost and time efficiency
• Maximize the use and best practice of PSC tools
• Clear and efficient storage of information on internal shared disk
• Clear filing of hard copies of documentation
• High level of reporting, through systematic update of relevant PSC registers

QUALIFICATIONS / EXPERIENCE / SKILLS

• Minimum Education: Diploma: BA / BS degree in Law, Economics or Engineering is mandatory - master’s degree is preferred.
• CIPS Qualification (Level 3 and above) is highly preferred and recommended
• Minimum 5 years’ experience in Oil & Gas Procurement and Supply Chain related to O&G Operational and

Maintenance Contracts

• Experience in O&G international procurement and supply chain is recommended
• Experienced in commercial negotiations, contractor management and contract administration
• Fluent English and Azerbaijani language skills mandatory.
• Be proactive, reliable, responsible and accurate with an attention to detail
• Proficiency in MS Office applications in particular Power Point for presentations, SAP and any other e-sourcing tools, as applicable
• Capacity to train newly recruited PSC personnel

Interested applicants should submit their CV in English to the e-mail address in the Apply for job button.

For candidates: Please indicate the name of the position  you are applying for in the subject line of the email. Otherwise your candidacy will not be considered.