We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Director in managing daily operations and advancing strategic objectives.
This role is ideal for a candidate who thrives in a fast-paced environment, demonstrates excellent communication skills, and can efficiently handle multiple priorities with discretion and professionalism.
Key Responsibilities
Strategic & Administrative Support
- Provide high-level administrative and operational support to the Director
- Assist in executing strategic initiatives and business priorities
Communication & Correspondence
- Manage professional business correspondence and communications
- Conduct internal, local, and international communication in line with company standards
Meeting & Coordination
- Organize meetings, prepare agendas, and coordinate logistics
- Ensure the Director is fully prepared with relevant materials and briefings
Document & Reporting Management
- Maintain organized records, documents, and files
- Prepare reports, presentations, and summaries as required
Calendar & Task Management
- Manage the Director’s schedule, appointments, and priorities
- Ensure efficient planning and execution of daily activities
Travel Coordination
- Arrange business travel, including tickets, accommodation, and itineraries
- Coordinate meetings and logistics related to travel plans
Operational & Administrative Tasks
- Manage emails, incoming requests, and daily workflow
- Support ad hoc projects and administrative tasks as needed
Requirements
- Minimum 1 year of experience in a similar role
- Bachelor’s degree in Business Administration or a related field
- Fluency in Azerbaijani and strong proficiency in English and Russian
- Strong verbal and written communication skills
- Excellent organizational and multitasking abilities
- High attention to detail and analytical thinking
- Ability to work under pressure and meet tight deadlines
- Self-motivated, flexible, and reliable
- Proficiency in Microsoft Office applications
Application Process
- Interested candidates are invited to send their CV to the e-mail address in the Apply for job button.
- Please indicate “Executive Assistant to Director” in the subject line of your email.
- Applications without the specified subject line will not be considered.
- Only shortlisted candidates will be contacted.
Why Join MegaBiz?
- Join a dynamic and growing international company where you will gain exposure to executive-level decision-making, enhance your professional skills, and build a successful career.
