Key Responsibilities

• Monitor and track the progress of strategic projects, ensuring timely execution and achievement of key milestones.
• Monitor deadlines, deliverables, and commitments of internal and external stakeholders to ensure projects are implemented on schedule.
• Maintain project dashboards, tracking logs, and status reports to provide the Director with accurate, real-time updates on project progress.
• Provide high-level administrative, operational, and executive support to the Director.
• Manage high-level business correspondence and corporate communications, including confidential matters.
• Facilitate effective internal, local, and international communications in accordance with company standards.
• Act as a reliable liaison between the Director, department heads, international clients, and business partners.
• Manage the Director’s complex calendar, prioritize meetings, and optimize the daily schedule.
• Organize management meetings, prepare agendas, and coordinate all related logistics.
• Ensure the Director is fully prepared for meetings by providing relevant materials, briefing notes, analytical information, and background documents.
• Coordinate and support all aspects of business travel, including flight and hotel bookings, visa documentation, transfers, and other travel arrangements.
• Coordinate schedules for international meetings and business engagements.
• Prepare detailed reports, business presentations, analytical briefs, and other materials as requested.

Candidate Requirements

• Work Experience: Minimum 1 year of experience in a similar role, such as Executive Assistant, Executive Assistant to a Senior Managerr
• Education: Bachelor’s degree in Business Administration, International Relations, Project Management, or a related field.
• Languages: Fluency in Azerbaijani, English, and Russian, both written and spoken.
• Project Management Skills: Basic understanding of project tracking, coordination, and reporting methodologies.
• Key Competencies: Excellent organizational and coordination skills, ability to manage multiple priorities, strong analytical thinking, and exceptional attention to detail.
• Stress Management: Ability to work effectively under pressure, manage competing priorities, and meet strict deadlines.
• Technical Skills: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams) and ERP systems.
• Personal Attributes: Proactive, adaptable, reliable, highly organized, emotionally intelligent, and diplomatic, with strong interpersonal and communication skills.

Why Join MegaBiz?

• Direct exposure to top-level management and decision-making processes, with an opportunity to gain insight into global business operations.
• Opportunity to work in a dynamic, multicultural, and rapidly growing international corporate environment.
• Continuous professional development opportunities and potential for long-term career growth.
• Exposure to strategic projects and cross-functional collaboration with international clients and business partners.

Candidates who meet the above requirements are invited to send their CV to the e-mail address in the Apply for job button.

Important: Please use “Executive Assistant to Director” as the subject line of your email. Applications submitted without the specified subject line will not be considered.

Only shortlisted candidates will be contacted.