We are seeking an Office Manager to oversee daily office operations and provide administrative support to our team.

Role Summary 

• The Office Manager is responsible for ensuring smooth day-to-day administrative and operational functioning of the company. The role supports leadership and teams by maintaining efficient office processes, internal coordination, and administrative control. 

Key Competencies: 

• Fluency in AZE and ENG is minimum set of languages 
• High level of ownership 
• Structured thinking 
• Proactive problem-solving 
• Strong attention to detail 
• Discretion & confidentiality 
• Ability to operate in dynamic IT environment 

Job and Main Tasks description: 

Office Operations Management 

• Oversee daily office functioning and administrative workflows 
• Manage office supplies, equipment, and facilities 
• Coordinate maintenance and service providers 
• Ensure compliance with safety and workplace standards 

Administrative & Executive Support 

• Support NOVUM leadership with scheduling, travel arrangements, documentation and coordination 
• Organize internal meetings and company events 
• Prepare reports, memos, and internal communications 

Vendor & Contract Management 

• Manage office suppliers and service providers 
• Monitor service quality and cost efficiency 
• Control office-related budgets and expenses 

HR & Employee Support (Operational side) 

• Support onboarding and offboarding logistics (workspace, access, equipment) 
• Maintain employee records (in coordination with HR) 
• Coordinate internal policies and documentation 
• Organize employee engagement initiatives 

Financial & Document Control 

• Track office-related expenses 
• Process invoices and coordinate with finance 
• Maintain document management system 
• Ensure proper filing and archiving 

Interested candidates can send their CV to the e-mail address in the Apply for job button.