Department: PSCM

Location: Baku

Job duties

• Coordinate the procurement of goods/materials/services as required by functional areas of the Company, and ensure purchases are carried out in accordance with the Company’s Procurement Policy & Procedures. 
• Coordinate Purchasers’ activities (purchasing, expediting, receiving and payment follow up) and interaction with suppliers as necessary. 
• Supplier Management Process – establishment and maintenance of the process for Supplier Selection, Management and Evaluation which includes negotiating and liaising with suppliers to ascertain their ability to meet the Organization’s requirements in terms of quality, price, delivery and service
• Review purchase generated by procurement function to ensure compliance with Policy & Procedures, where deviations exist, perform investigations and make recommendations to improve processes to address gaps identified.
• Respond to critical parts supply inquiries and resolve any problems associated with vendor delivery performance.
• Support Purchasers in identification and addressing vendor lead-time issues.
• Summarize and maintain the status of top critical parts and meet with PSCM Manager to review.
• Assist with training of requisitioning departments to ensure adherence to the Company Policy in all purchases.
• Conduct internal audit of the system and recommend improvements.
• Ensure purchasing activities are carried out within approved delivery date.
• Provide guidance to the team for the efficient and adequate management of end-to-end Procure-to-Pay process including supplier on boarding, data validation, purchase requisitions, approvals, purchase orders, change requests, reporting and analysis.
• Responsible for reviewing and approving purchase requisitions for quality. If required, reject PR’s issued by requisitioning departments
• Responsible for publishing weekly status reports for procurement team and stakeholders. Follow up accuracy of SAP reports issued by Purchasers to manage and optimize work. Provide an accurate weekly/ monthly report on PR/PO statuses, contract statuses, etc. to PSCM Manager/COO
• Responsible for teams’ performance including in accordance with SLAs and KPIs. Provide reports and analyses on the performance of Purchasers.
• Responsible for the training of the procurement team and business in strategies, processes, policies, and procedures Manage, mentor, and periodically evaluate the performance of individual Purchasers, in accordance with PSCM policies and procedures.
• Provide guidance to the team for the efficient and adequate management of the PSCM orders (orders priority, purchase requisition assignment to Purchasers). 
• Sharing SAP ERP system knowledges and support all procurement related users. 
• Other duties requested by Line Manager
• Development and implementation of innovative and sustainable procurement guidelines, procedures and policy.
• Identification and implementation of opportunities for new and integrated supply agreements.
• Gain economic savings and increased service levels from suppliers.
• Development of Key Performance Indicators for new and existing suppliers and monitoring of these.
• Monitor internal procurement systems and processes and ensure that compliance is achieved across the organization.
• Undertake specific procurement and financial services projects and provide ongoing monitoring as required including working with budget managers throughout Annual Plan and Long-Term Plan processes.
• Provide staff with training on Company’s procurement systems and processes to a knowledge level relevant to their position.
• Day to day management of Company’s financial services.
• Review, maintain and update Financial Services systems, processes and procedures.
• Develop and Maintain Financial Services Policy and Procedure manual.
• Contributing to and implementation of new financial systems and procedures.
• Undertake any other relevant duties as directed by management.

Experience: 

• Minimum 5 years’ experience in related area
• Experience in transition projects, including leading/participation in a transition team for Supply Chain/Procurement a strong plus

Language skills: 

• Advanced knowledge of Azerbaijani and English, both verbal & written
• Good knowledge of Russian is preferable

Technical skills: 

• Commercial awareness
• Numeracy
• Hands-on experience of SAP PSCM Module a strong plus
• Advanced Excel knowledge 
• Organizational skills
• Data analysis
• A deep understanding of internal controls, governance routines and key factors
• Good MS Office skills, preferably proficient in Excel and PowerPoint.

Equpment skills:

•  Knowledge of ERP systems like 1C, Oracle, SAP

Soft skills: 

• Teamwork skills
• Leadership /Managerial skills
• Communication skills
• Analytical skills
• Time management skills and Priority Setting
• Problem-solving skills
• Assessing Risks and Decision-Making
• Confidentiality
• Adaptability

Interested candidates should submit CV's in English to the e-mail address in the Apply for job button and indicate the position applying for in the Subject line.

The above vacancy is addressed to nationals of Azerbaijan or with permanent residency in Azerbaijan. All eligible applications for the advertised post will be assessed and given equal opportunities.