ADMISSIONS DEADLINE: 20 December 2025

PLACE OF WORK: Permanent Secretariat of the IGC TRACECA, Baku, Azerbaijan

PRELIMINARY DATE OF THE COMPETITION COMMISSION MEETING: 24 December 2025

Main objective of position: 

• Promoting interaction with international organizations and internal activities of the PS;
• Arranging the IGC and PS meetings, as well as Working Groups (organizational and technical matters of holding these meetings);
• Promoting and further assisting in raising awareness of the activities of the TRACECA structures in the MLA Parties; 
• Promoting communication and participation of the SG in the official bilateral/multilateral visits and meetings.  

Main duties and tasks: 

• Organizing the PS/IGC meetings and Working Groups, established within the framework of the MLA with provision of administrative and technical support;
• Initiating, monitoring and carrying out the activity related to the development and implementation of joint projects and programmes, serving the MLA tasks and objectives, together with international organizations, structures and partnership organizations;   
• Maintaining dialogue and negotiation process with international organizations and third countries, guided by the MLA objectives and TRACECA policy documents; participation in international and regional events related to transport matters in order to promote the MLA objectives;
• Control over the PS IGC budget management, including preparation of the draft annual budget, ensuring the implementation of the adopted budget and drawing up a report on the implementation of the budget after the end of the financial year;
• Control over the formation, maintenance, making amendments, additions and storage of the database of accounting information, cash accounting, bookkeeping and reporting on cash flows and financial reports on business trips of the PS employees;
• Prioritizing documents requiring translation into the official languages;
• Ensuring the rational use of assets and control over the correctness of their inventory and write-off;
• Control over the timely updating of the SG schedule and the PS Plan of Events;
• Development and implementation of the international communication strategy TRACECA and its individual stages;
• Informing the Permanent Representations of TRACECA in the MLA Parties, TRACECA partners, the media, other interested structures and organizations, the public about the TRACECA documents and achievements of public interest;
• Monitoring national, regional and international media on the issues of interest to TRACECA;
• Preparation, organization and holding briefing meetings, press conferences, other events and informational actions, held with the participation of representatives of the media and the public;
• Providing and comprehensive information support of TRACECA events, including meetings of the IGC, PS, ad hoc Working Groups, etc.;
• Participation in the preparation of TRACECA information and analytical materials on behalf of the SG, as well as drafts and publications of articles, greetings, congratulations, etc. on behalf of the PS;
• Monitoring and making proposals on the participation of the SG in the events / activities organized in the MLA Parties on industry-specific topics, as well as by partner international / intergovernmental organizations, legal entities and individuals;
• Assisting in the development of programmes and agendas for visits, business trips, bilateral / multilateral meetings of the SG and staff initiated by the PS or by a counterparty; 
• Informational, organizational and communication support of visits, business trips, bilateral / multilateral meetings of the SG and the PS staff;
• Monitoring compliance with the norms of the international diplomatic protocol during official bilateral / multilateral visits and meetings of the SG;
• Development of proposals for improving the design, content and appearance of objects related to the corporate identity of TRACECA;
• Control over the arrangement of TRACECA events, including meetings of the IGC, PS IGC, ad-hoc Working Groups, etc.
• Participation in PR-events, being of interest to TRACECA, followed by informing the management on their findings/effectiveness; 
• Control of responses to requests and instructions of the PS on his/her own topics, etc. 

The full list of main duties is listed in the Job Description below.

Minimum qualification requirements: 

• Higher education in the field of international relations, politics and humanitarian   sciences.
• 5-year work experience in the PS or a mid-level management position in government agencies or in international organizations/ companies/ projects in the field of transport.

Required skills and capabilities:

• Knowledge of the documents regulating the activities of the PS and IGC TRACECA and the legislation of the Republic of Azerbaijan;
• Advanced copywriting skills; 
• Time management skills, team management skills, as well as the ability to work both independently and in a team;  
• Competence in the methodology of media monitoring;
• Competence in methods of collecting and processing information using modern technological tools and computer technologies;
• Proficiency in the Russian and/or English languages. Knowledge of the Azerbaijani language is an advantage; 
• Good knowledge of standard computer office software;
• Good skills in presentation of materials, negotiation and mediation;  
• Initiative, creativity, striving for self-improvement, analytical skills, and ethical conduct.

Employment conditions:

Permanent work at the TRACECA Headquarters in Baku. Contract period – 2 years, with the possibility of the extension for the next two-year period, five-day working week (days off – Saturday and Sunday, non-working holidays – in compliance with the legislation of the Republic of Azerbaijan). 

All candidates must submit their applications by e-mail before the deadline for submitting documents. Applications submitted in incomplete form and/or after the official deadline for submitting documents will not be considered.

At the stage of the initial selection of applications, the participants of the competition shall provide the following documents by e-mail:

• application (form is available below);
• CV with photo,
• a copy of an identity document or passport;
• copies of the documents confirming the required professional education, qualifications and work experience:
• motivation letter,
• copies of the documents confirming the improvement or qualification assignment based on the results of additional professional education (optional),
• copies of the documents on awarding an academic degree, academic title (optional).

Documents drawn up in languages other than Russian or English are provided with notarized translations.

Participants of the Competition can provide additional information about education, experience, professional level and reputation (characteristics, recommendations, scientific publications, etc.).

The documents sent by e-mail should be in the MS Word or PDF format and are forwarded to the e-mail address in the Apply for job button marked “Application for a vacancy of the Head of International and Internal Affairs Division of the PS IGC TRACECA”.

Only shortlisted candidates will be notified.