We are seeking a skilled and organized Corporate Secretary to join our team. The ideal candidate will assist with a variety of corporate governance and regulatory document management. The role includes maintaining the company's document registry, supporting internal regulations management, and assisting in the coordination and administration of key meetings and documents related to the Management and internal legal documentation. The Corporate Secretary will also play a critical role in updating management team lists and ensuring the smooth flow of communication within the organization. This role involves organizing Executive Leadership meetings and Committee sessions, including scheduling, preparing materials (agendas, minutes, reports), and managing time effectively during meetings.

Main Requirements:

• Bachelor’s degree in Business Administration, Law, or a related field.
• 1 year + proven experience in corporate governance or a similar role, preferably within a large organization.
• Strong organizational and administrative skills, with the ability to manage multiple tasks simultaneously.
• Excellent ability to record the minutes of meetings, report on them and follow up the status quo.
• Excellent communication skills, both written and verbal.
• Attention to detail and ability to maintain confidentiality.
• Proficient in MS Office and experience with document management systems.
• Familiarity with corporate governance frameworks and regulations.
• Ability to work effectively with senior management and various stakeholders.

Other Requirements:

• Strong Time Management
• Fluency in Azerbaijan, English, and Russian languages.

Job Responsibilities:

• Maintenance of Company documents' registry: Assistance in maintenance of Company documents registry on File Server     
• Company’s Internal Regulations Management responsibilities:
• Assistance in registration of Company’s key regulatory documents (Charters, policies, procedures, etc.) in the Internal Regulations Database and distribution among employees.
• Assistance in monitoring the New Filing Policy
• Document support in intranet (internal regulation documents)
• Ensuring the company follows proper corporate governance standards, including compliance with the articles of incorporation, by laws, and any other relevant policies. Ensure all decisions comply with own policies and local regulations.

Coordination and supporting of Executive leadership meetings and respective Committees:

• Support in administration of the legal documentation regulating Company functions and roles in coordination with the Legal department and Executive leadership (CEO, CEO-1 Assistance in administration of committee meeting logistics, attend and record minutes of all meetings + protocols preparation and dissemination
• Assistance in administration and coordination of meetings schedule, corporate archives, filing system of the Management meeting and various committees
• Update of composition list of various committee compositions
• Support in establishing effective follow up of the status of actions generated from management team meetings with the relevant parties and updates the Action Log.

Working conditions:

• Working hours: full-time 5/2 office schedule in Baku.
• Salary: TBD according to the candidate experience.
• Adress: U.Hajibayov str.57, Azinko Building.

If you believe that you meet the specified criteria, then send your CV to the e-mail address “Corporate secretary” in a subject line. Deadline for submitting the applications 20.12.2024.

We are waiting for you to join our team!