Department: FEED&Design

Location: Baku

Working schedule: 5 days

Proposed salary range by line manager: 1000-1200

Start date: 1 January

Position description: Populatin server and managing hardcopy documents. Generating engineering documents for projects.

Education: Mechanical/Civil Engineering

Work experience: 2 years

Knowledge and experience: 2 years

Responsibilities:

• Preparation of Method of Statements (MOS):
• Develop and review detailed Method of Statements (MOS) for various construction and engineering activities.
• Ensure that MOS aligns with project specifications, industry standards, and safety requirements.
• Collaborate with project engineers and managers to finalize and approve MOS documents.

Development of Inspection and Test Plans (ITPs):

• Create Inspection and Test Plans (ITPs) to outline quality control procedures.
• Define testing methodologies, acceptance criteria, and inspection checkpoints for materials and processes.
• Coordinate with quality assurance teams to ensure ITP compliance on-site.

Document Management System Administration:

• Organize and manage server folders for efficient storage and retrieval of documents.

Preparation of Method of Statements (MOS):

• Develop and review detailed Method of Statements (MOS) for various construction and engineering activities.
• Ensure that MOS aligns with project specifications, industry standards, and safety requirements.
• Collaborate with project engineers and managers to finalize and approve MOS documents.
• Development of Inspection and Test Plans (ITPs):
• Create Inspection and Test Plans (ITPs) to outline quality control procedures.
• Define testing methodologies, acceptance criteria, and inspection checkpoints for materials and processes.
• Coordinate with quality assurance teams to ensure ITP compliance on-site.

Document Management System Administration:

• Organize and manage server folders for efficient storage and retrieval of documents.
• Implement and maintain a structured filing system to ensure easy access to project-related documentation.
• Control access permissions to maintain confidentiality and data integrity.
• Management of Material Approval Requests (MAR):
• Prepare and submit Material Approval Requests (MAR) for client and consultant approval.
• Coordinate with procurement and technical teams to ensure accurate documentation for material specifications.
• Track and follow up on MAR approvals to meet project timelines.

Coordination and Communication:

• Collaborate with internal teams (engineering, procurement, quality assurance) to gather necessary data for document generation.
• Act as a point of contact for document-related queries and clarification requests.

Compliance with Standards:

• Ensure all generated documents comply with project-specific requirements, industry standards, and local regulations.
• Regularly update documentation to reflect changes in project scope or client requirements.
• Reporting and Archiving: Maintain logs and trackers for MOS, ITPs, and MAR submissions and approvals.
• Archive final project documents systematically for future reference and audit purposes.

Quality Assurance:

• Conduct periodic reviews of documentation to identify gaps or areas for improvement.
• Support the quality team in ensuring that all project documentation adheres to the established quality management system.

Language skills: English / Azerbaijan

Computer skills: Excel / Word

If you feel positive about the above requirements please send your CV to the mailbox indicating “Documentation Engineer” in the subject field.