Conditions:

• Department: Construction Management
• Unit: Health, Safety and Environment Unit
• Reports To: Corporate HSE Manager
• Industry: Construction & Fit-out
• Location: Azerbaijan
• Job Type: Full-time

Position Overview

• The HSE Administrator provides administrative, coordination, and on-site support to the HSE Unit. This position combines structured documentation work with field engagement—supporting inspections, toolbox talks, training activities, and ensuring continuous and accurate communication between office and project teams.

Key responsibilities

• Maintain and update all HSE documentation, registers, and databases (induction logs, incident reports, inspections, permits, PPE records).
• Ensure version control and structured filing of HSE procedures, checklists, and risk assessments.
• Track employee documentation: medicals, HSE certificates, inductions, and competencies.
• Prepare daily, weekly, and monthly HSE reports for internal use and client submissions.
• Support the preparation of HSE Monthly Inspection Checklists and HSE Monthly Reports.
• Collect, consolidate, and monitor completed HSE inspection checklists from the HSE team.
• Record all non-conformities in the NCR register and track closure of corrective actions.
• Participate in site inspections and audits with the Project or Corporate HSE Manager.
• Monitor PPE compliance, unsafe acts/conditions, and housekeeping on site.
• Support internal/external audits and client safety inspections by preparing documentation.
• Organize and conduct toolbox talks, inductions, and awareness campaigns.
• Gather site data (attendance, violations, photos, checklists) for reporting.
• Ensure incident reporting templates are correctly filled and submitted on time.
• Maintain emergency equipment records and drill documentation.
• Register workers for mandatory HSE training and maintain training records.
• Support on-site HSE training sessions and manage attendance sheets.
• Prepare training materials, presentations, and handouts for the HSE team.
• Relay information between project HSE team, subcontractors, and head office.
• Assist subcontractors with documentation submissions and compliance checks.
• Execute instructions from the Project or Corporate HSE Manager and report completed tasks promptly.

Requirements

Qualifications and Experience

• Bachelor’s degree in engineering, Environmental Science, Occupational Health & Safety, or related field.
• Minimum 1–3 years of experience in an administrative or HSE support role (construction or fit-out projects is an advantage).

Technical Skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Good understanding of Azerbaijan’s local HSE legislation and regulatory requirements.
• Basic understanding of on-site construction safety requirements and PTW systems.

Core Competencies

• Excellent verbal and written communication skills.
• Ability to address safety issues and implement solutions to prevent recurrence.
• Attention to detail and accuracy in handling documents and data.
• Good communication and interpersonal skills.

Language Proficiency

• Fluency in Azerbaijani and good command of English is required.

Interested candidates can send their CV to the e-mail address in the Apply for job button.