Unit: Procurement Unit

Industry: Construction & Fit-out

Location: Azerbaijan

Job Type: Full-time

About Workpace Interiors

• Workplace Interiors is a leading force in the construction and fit-out industry, delivering high-impact turnkey projects across Azerbaijan and beyond. We are committed to excellence, innovation, and customer satisfaction, and we are looking to expand our team with a driven professional who thrives in a dynamic, results-oriented environment.

Position Overview

• A Procurement Supervisor is responsible for managing the purchasing process for their assigned projects by identifying suitable suppliers, collecting quotations, and comparing prices and services.
• This position helps ensure that all goods and materials are sourced on time, at the best value, and in line with company requirements. The role also includes maintaining vendor records, coordinating with internal departments, and assisting in preparing procurement documents to ensure smooth and efficient operations.

Key Responsibilities

Sourcing & Supplier Management

• Conduct market research and maintain supplier databases, including the Pre-Qualified Vendor List (PQVL).
• Evaluate suppliers by reviewing technical, commercial, HSE, and financial documentation.
• Maintain strong relationships with vendors to stay informed on market conditions, pricing, and availability.

Tendering and Bid Processing

• Prepare and issue RFQs, RFPs, and Invitations to Tender, and obtain competitive price offers from approved vendors. 
• Review and analyze tender drawings, specifications, schedules, and commercial terms.
• Prepare price comparisons and commercial bid analysis sheets.

Procurement Operations & Logistics

• Manage local and international procurement and supply chain activities from requisition to delivery.
• Review procurement requests to ensure and advise completeness, accuracy, and compliance with specifications and requirements.
• Convert approved requisitions into purchase orders and ensure accuracy of PO terms and conditions.
• Monitor outstanding purchase orders, deliveries, shipments, and logistics, including customs clearance documentation.
• Track order status, expedite deliveries, and report delays or issues.
• Verify supplier invoices against PO terms, delivery documents, and quality reports.
• Ensure goods and services meet quality, cost, and delivery requirements, coordinate with engineering to resolve quality issues.
• Coordinate with internal departments and external suppliers to resolve procurement-related issues.

 Contracts Management and Compliance

• Prepare and manage supply contracts, amendments, and terminations with required documentation.
• Ensure compliance with organizational policies and procurement procedures.
• Maintain accurate procurement records, contracts, and reports.

Requirements

Qualifications and Experience

• Bachelor’s degree in supply chain management, Business Administration, or a related field.
• Minimum 3–5 years of experience in procurement, purchasing, or supply chain.
• Experience in construction, or project-driven environments and international trade, import/export procedures, and contract management is highly preferred.

Technical Skills

• Proficiency in using procurement software and tools.
• Good understanding of procurement processes and best practices.
• Good working knowledge of Microsoft Office (Word, Excel, PowerPoint).
• Understanding construction methods, materials, and safety regulations specific to constrution projects.

Core Competencies

• Strong attention to detail and accuracy, with excellent problem-solving and analytical skills.
• Effective negotiation, communication, and organizational and time-management skills.
• Proactive, solution-oriented, and able to drive continuous improvement.
• Ability to prioritize tasks, multitask, and meet deadlines efficiently.
• Skills to plan, delegate, and evaluate progress toward project goals.

Language Proficiency

• Fluency in Azerbaijani and good command English is required.
• Proficiency in Russian is an advantage.

Interested candidates can send their CV to the e-mail address in the Apply for job button.