Department: Finance and Resource Planning

Position summary

• Administrator, Payroll Accounting is responsible for calculation and documentation of monthly wages for part-time employees, maintaining payments, processing per diems and supporting part-time employees with tax and SSPF reports. 

Responsibilities

• Responsible for calculating and documenting the monthly wages of part-time employees (service contractors, adjunct instructors, tutors, teaching assistants, and student help) in accordance with the legislation of the Azerbaijan Republic and internal organizational procedures;
• Prepare monthly reports of paychecks, deductions, and additions and maintain records in an appropriate order;
• Maintain the process of monthly and year-end closing in ERP, integrate data from the Banner HR module into Banner Finance, check payroll-related GL accounts, and ensure accurate postings in the system;
• Calculate and process per diems for employees, ensuring timely submission of advance reports and necessary supporting documents after business trips;
• Transfer advance payments to employees, track and close advance payments, and ensure timely and proper documentation;
• Opening bank accounts and ordering salary cards to newly hired employees;
• Provide support to service contractors in submitting income tax, social security, and other reports to the appropriate government agencies;
• Coordinate with the human resources department on issues related to the hiring, separation, or position changes of part-time employees within the organization;
• Track and analyze changes in legislation related to wage calculation, inform management, and make appropriate changes in the organization's ERP system;
• Provide orientation and presentations to newly hired part-time employees on wage calculation and payment processes;
• Support service contractors in submitting income tax, social security, and other reports to the appropriate government agencies, respond to their questions regarding payment status;
•  Assist the external audit team in the annual audit process;
• Substitute colleagues from payroll unit during their absence;
• Execute other daily accounting tasks as required by the supervisor.   

Qualifications

• Master degree in Business Administration, Finance, Accounting or any related subject;
• Minimum 3 years of work experience in accounting;
• Practical knowledge of local Tax Code and payroll calculation;
• High level of proficiency with Microsoft Office Suite, including Excel (advanced level of Excel skills - preferable), Word, PowerPoint, and Outlook, is essential; 
• Strong written and verbal English skills to effectively communicate and deliver presentations;
• Excellent communication, interpersonal, leadership and conflict resolution skills; 
• Must be capable to maintain a high level of performance in a fast-paced environment;
• Problem solving and decision-making skills;
• Good interpersonal skills with the ability to build partnerships and work with all levels of employees and management; 
• Ability to maintain a high level of confidentiality always.

Interested candidates can apply by clicking the link provided in the "Apply" button.

Only shortlisted candidates will be contacted for further recruitment process.