Position overview:

Dealing with purchase, bidding, and contract inquiries for ADA University, working closely with the internal requesters, vendors, and appropriate public organizations, and reporting to the Director, Procurement and Assets.

Responsibilities & Duties:

• Administer and execute all steps of public procurement processes for the organization;
• Oversee the execution of tender related activities – planning, configuration, monitoring, and analysis;
• Implement all public tender methods from beginning to end;
• Configure public tenders on an e-tender.gov.az portal;
• Develop and implement effective Terms of Reference - “Şərtlər toplusu”;
• Monitor the tender submission process for formatting, completeness, consistency, and compliance;
• Submit required governmental reports and other necessary documentation;
• Create Purchase Orders, monitor all outstanding Purchase orders and Requisitions to ensure fulfillment or cancellation in the internal ERP system;
• Work closely with other department to understand their procurement needs, monitor collection, shipment, and delivery of goods;
• Negotiate and prepare contracts with a vendor;
• Prepare various reports in internal ERP system and Excel;
• Participate in development of departmental policies and procedures.

Requirements: 

• Bachelor’s degree in BBA, finance, or other related fields. Master’s degree in related field preferred.
• Minimum 3 years’ experience as Procurement and Contract Specialist.
• Minimum 1-year experience in Public Procurement.
• Familiarity with using the e-tender.gov.az website.
• Excellent oral and written communication skills.
• Proficient in Microsoft Windows Excel.
• Skilled and effective negotiator.
• Proficiency in spoken, written Azerbaijani and English is essential.
• Excellent organizational and analytical skills.
• Knowledge of tracking, planning, scheduling.
• In-depth knowledge of procurement regulations, contract documents, and legal specifications.
• Ability to resolve consequences with a vendor.
• Understanding of contract terminology, competitive bids and meeting deadlines.
• Ability to work well with a team.

Please follow the link in the Apply for job button to apply for this position. Only shortlisted candidates will be contacted for further recruitment processes.

ADA University offers a competitive remuneration package and attractive conditions of employment of a high standard. For more information about ADA University, please visit www.ada.edu.az.