Reports To: Secondary Principal 

JOB SUMMARY 

Serves as the first point of contact at the assigned school for staff, students, and parents dealing with inquiries and directing them appropriately. Handles daily work pressures, requiring constant concentration on a high volume of clerical work, which must be completed within a limited period. Must be able to successfully perform main duties and responsibilities in an environment with constant interruptions. 

MAIN DUTIES AND RESPONSIBILITIES 

• Perform general office duties including answering multi-line phones directing calls and taking messages as appropriate, greeting the public, typing, copying, filing, sorting, and handling incoming and outgoing mail. 
• Support building leadership with administrative support and guidance. 
• Maintain accurate student attendance records including entering daily attendance for hundreds of students; checked students in and out of the building; handled and tracked calls and notes from parents. 
• Lead all attendance issues and related database requirements for absence, illness, and early departure, including all contact with home, and following up on and reporting staff attendance-taking.
• Greet parents, students, and staff in the main office and direct as appropriate providing guest badges, bus passes, etc. 
• Takes messages and, where directed, schedules meetings for parents and staff. Directs queries appropriately within the wider leadership to prevent all issues from being passed to the Secondary Principal.
• Supervise students in the main office area. Refer students to teachers or administration as necessary. 
• Format and complete special projects as assigned by the Secondary Principal.
• Supporting the school, the administrators, and EAS initiatives.
• Other duties may be assigned as needed. 

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required: 

Education and/or Experience 

• High school diploma and at least one-year related experience in typing, general clerical and/or training, or equivalent combination of education and experience;
• Prior successful experience working in a school setting is strongly preferred;
• Demonstrated ability to successfully work with children and the public.

Interpersonal Skills 

• Works well with others from diverse backgrounds;
• Focuses on solving conflict; maintaining confidentiality; listening to others without interrupting; keeping emotions under control; contributing to building a positive team spirit;
• Refrains from negative talk and gossip; is friendly and personable;
• Ability to work rapidly and accurately; 
• Ability to exercise good judgment and work in an environment with constant interruptions;
• Is on time, punctual to meetings, knows how to manage a schedule, and is organized.

Language Skills 

• Ability to communicate fluently verbally and in writing in Azerbaijani and close to fluently in English;
• Ability to respond to common inquiries or complaints from students, parents, staff, or members of the community;
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; 
• Good Russian skills are preferred.

Computer Skills 

• General knowledge of computer usage (Mac OS operating system is preferred) and ability to use database software, internet software, e-mail, and word processing software; 
• Ability to proficiently use the following programs strongly preferred: Google Suite, MS Office;
• Ability to type accurately and proficiently.

APPLICATION PROCEDURES

If you are interested in applying, please send a detailed letter of intent with a CV addressing relevant qualifications and experience to the e-mail address.

CVs without cover letters will not be considered. In the subject line of your e-mail message, please, mention the title of the position you are applying for. No information inquiries will be handled over the phone. Only short-listed candidates will be notified of the interview.