Company: ALS Global Transport / CEO’s business & personal projects (Logistics, digital products, startups, investments)\

Location: Baku / Hybrid

Reporting line: Directly to CEO

Role Purpose

• This is not an administrative role.
• This role functions as an external operating system for the CEO.

Core Responsibilities

Time, Focus & Priority Management

• Manage the CEO’s calendar strictly based on priorities, not requests
• Structure daily, weekly, and monthly schedules
• Ensure CEO time is allocated to strategic and high-value activities
• Prevent overload and context switching

​​​​​​​Incoming Flow & Communication Filtering

• Handle incoming communication
• Resolve issues independently when possible
• Escalate to CEO only truly critical matters

​​​​​​​Business Coordination & Execution Control

• Follow up on agreements, deadlines, and deliverables
• Prepare meeting agendas and protocols (decisions, owners, deadlines)
• Maintain a structured backlog of ideas, tasks, and reminders
• Run regular synchronization sessions with the CEO

​​​​​​​Information, Reports & Analytics

• Prepare reports, summaries, tables, and presentations
• Conduct market and competitor research
• Collect and structure data for decision-making
• Provide options, comparisons, and basic risk analysis
• Turn raw information into clear executive insights

Personal & Family Support

• Organize travel, visas, insurance, logistics
• Coordinate medical checkups, appointments, and personal services
• Handle household, family, and lifestyle-related tasks
• Manage interaction with drivers, service providers, contractors

​​​​​​​​​​​​​​Systems & Process Management

• Maintain CEO tasks in Task Management app/Calendar
• Optimize and document recurring processes
• Create checklists, workflows, and simple regulations

​​​​​​​Mandatory Requirements

• Fluent in Azerbaijan, Russian, English languages
• High intellectual capacity and systems thinking
• Strong emotional intelligence and empathy
• Absolute confidentiality and trustworthiness
• Ability to process large volumes of information
• Proactive mindset and anticipation of needs

​​​​​​​​​​​​​​Technical Skills

Confident user of:

• Excel / Google Sheets (reports, analysis)
• Presentation tools
• Ability to prepare structured reports and summaries
• Marketanalysis skills
• Confident use of AI tools

​​​​​​​​​​​​​​Strong Advantages

• Experience working with a CEO / entrepreneur
• Understanding of business logic and scaling processes
• Potential to grow from assistant into management roles
• Curiosity, fast learning, and personal growth orientation

​​​​​​​​​​​​​​What We Offer

• Direct work with an entrepreneur and founder
• Participation in scaling businesses and startups
• Rapid growth of responsibility and competence
• Strong learning environment
• Competitive compensation (discussed individually)

Final Note

• We are looking for a multiplier, not an executor.

Interested candidates are invited to submit their resume to the e-mail address in the Apply for job button.

Please include "Personal assistant to CEO" in the subject line of your email.