Department: HR Operations      

Grade: Associate 

Category: Employee 

Employment type: Full time

Key responsibilities

• Perform personnel-related operations within the ƏMAS system; 
• Prepare, process and register employment-related documentation through ƏMAS; 
• Maintain and update employee information and personnel records in the system; 
• Process employment contracts, amendments, leave records and other personnel-related operations in ƏMAS; 
• Ensure accuracy, completeness and timely updating of personnel data; 
• Maintain and organise physical personnel files and HR documentation; 
• Ensure proper filing, archiving and storage of personnel documentation; 
• Reconcile paper-based records with electronic records maintained in ƏMAS; 
• Support the digitisation and integration of personnel documentation into electronic systems; 
• Maintain confidentiality and secure handling of employee information; 
• Coordinate with relevant departments regarding personnel documentation and HR administrative processes. 

Requirements

• Practical working experience with the ƏMAS system is mandatory; 
• Previous experience in HR administration, personnel documentation or personnel records management;
• Good understanding of labour documentation processes and personnel record management; 
• Experience maintaining both electronic and paper-based personnel files; 
• Strong organizational skills and attention to detail; 
• Ability to work independently and manage documentation accurately; 
• Proficiency in Microsoft Office applications; 
• Azerbaijani language proficiency required; Russian and/or English would be considered an advantage. 

Preferred Competencies

• Systematic and detail-oriented approach to work; 
• Ability to handle confidential information professionally; 
• Strong administrative and coordination skills; 
• Ability to manage multiple personnel processes simultaneously.

Interested candidates are invited to submit their resume, cover letter, and any relevant supporting documents to the e-mail address in the Apply for job button. Please include “Personnel Compliance (HR) Associate” in the subject line.