- On behalf of the Secretary of State for Foreign, Commonwealth and Development Affairs (FCDO), represented by the British Embassy Baku, I am requesting a quotation for the Routine Periodic Inspection and Testing of Fire Alarm Systems in the British Embassy Baku and Official Residence. Further details on the requirement are set out in the “Specification” below
- Your quote should remain valid for 30 days from the required date of receipt and all costs should be stated in local currency, Azerbaijan manat, including VAT. Your quote must be received by cop 31 January 2025
- Send your offer to [email protected]
- Should your offer be accepted, this request, the Specification, and your response will form a legally binding contract between you and the FCDO under the terms and conditions. This Request for a Quote does not imply any commitment on the part of the FCDO
- The contract is for 3 years, commencing from 01 April 2025 with one optional extension of up to one further year, subject to agreement between FCDO and contracted party
SPECIFICATION:
The supplier must hold a valid Certificate of Registration and attested to comply with the requirements of ISO 9001-2015 and ISO-45001-2018.
Tests should comply with BS5839 and BBS EN 14520 standards.
Maintenance of the fire alarm system and fire extinguishers need to be performed by a certified engineers and the certificates should be submitted with the bid
All callouts in case of any issues with the system or any part of it should be included in the cost of service and will not be paid.
Current Fire Alarm Equipment:
Office:
Control Panel – Zeta alarm systems (UK) Analogue Addressable Premier Simplicity Plus Control Panel, 62 smoke detectors, 3 heat detectors, 5 break glass units and sounders
Residence:
Control Panel- Conventional Lifeco (UK) Eagle-8-Fire Control Panel, 25 smoke detectors, 4 heat detectors, 1 break glass unit and a sounder
Scope of work:
- Quarterly fire alarm panel and smoke detectors testing
- Checking that all functions of the alarm control panel operate by simulating fault conditions
- Visually check for any structural alterations
- Checking the batteries and their connections
- Operating every manual call point and smoke detector by special smoke aerosol to ensure that the system operates properly (cleaning all detectors by air dust cleaner)
- Checking all sounders
- Checking all cable fittings and equipment are secured and undamaged
- Logging the inspection details (date and time) with any defect details
- Replace all faulty parts found non-operational during test
- Ability to reprogram sensitivity of detectors, change configuration/ add/remove new detectors
- Checking signals and two-way communications with another panel installed in Secure area
- Quarterly emergency lights testing with 1 hour discharge
- Manual test
- Self-test
- Record all tests and provide test report sheet
- Replace all faulty parts found non-operational during test
- Annual water discharge of hydraulic hose reels (2 in total, office only)
Unroll the hose
Run water
Check fittings and valves
Record all tests and provide test report sheet - Annual service of 22 fire extinguishers including basic spare parts (discharge and refill of foam, CO2 fire extinguishers)
Other:
All bids must include a name and contact details. All bids should be submitted based on the above information; clarifications on the telephone will not be considered
Please note the quotation should include a cost per work listed under ‘Scope of Work’
Provide Quality Manual with full description of the test procedures
Please list your current customers, including contact details of at least 3, who may be contacted for references
Availability of POS terminal or mobile POS terminal or online link payment
The FCDO is committed to partnering with service providers who share commitment to sustainability and actively integrate green practices into their operations. We prioritize solutions that contribute to reducing environmental impact and encourage tenderers to propose practices that align with our greening objectives.
