Location: Baku, White City

Employment Type: Full-time

About the Role

• We are looking for an organized, responsible, and proactive Office Administrator to support the smooth day-to-day operations of our office in Baku.
• The successful candidate will be responsible for office administration, employee support, business travel arrangements, transportation, guest coordination, documentation, and
• communication with external service providers.
• This role is ideal for someone who is highly organized, attentive to detail, service-oriented, and comfortable managing multiple administrative tasks independently.

Key Responsibilities

• Coordinate daily office operations and ensure a comfortable and well-organized working environment.
• Manage office supplies, inventory, stationery, and other administrative resources.
• Prepare procurement requests and coordinate the delivery and distribution of ordered items.
• Maintain records of office inventory and administrative expenses.
• Coordinate with vendors, building management, cleaning, security, drivers, and other service providers.
• Monitor the condition of office equipment, furniture, meeting rooms, kitchen, and common areas.
• Process and submit invoices, acts, and other administrative documents to the Finance team.
• Coordinate corporate transportation, vehicle requests, and routes.
• Organize business trips, including flights, hotels, transfers, and other travel arrangements.
• Prepare meeting rooms and provide administrative support for internal and external meetings.
• Welcome and assist guests, partners, candidates, and employees visiting from other cities or countries.
• Coordinate transfers, accommodation, and other logistics for guests when required.
• Prepare workstations for new employees in cooperation with HR and IT.
• Maintain administrative documentation, registers, courier deliveries, and records.
• Coordinate the issuance and return of office keys, access cards, and passes.
• Support employee relocation and accommodation arrangements when required.
• Assist with finding suitable apartments and coordinating related administrative matters.
• Participate in developing and improving internal office procedures.
• Provide general administrative support to management and the wider team.

Requirements

• Minimum 3 years of experience as an Office Administrator, Office Manager, Office Coordinator, or in a similar administrative role.
• Proven experience managing daily office operations and providing administrative support.
• Experience coordinating business travel, transportation, meetings, guests, and workplace arrangements.
• Experience working with vendors, landlords/building management, cleaning, security, and other service providers.
• Strong organizational and time-management skills.
• Excellent attention to detail and a high level of responsibility.
• Ability to prioritize and manage multiple tasks in a fast-paced environment.
• Proactive, service-oriented approach and strong communication skills.
• Fluent Azerbaijani and Russian are required.
• English language skills will be considered an advantage.
• Confident user of MS Office and/or Google Workspace.

What We Offer

• Competitive salary.
• Professional development opportunities.
• Friendly and dynamic work environment.

Interested candidates can apply by filling out the form in the Apply for job button.