Main responsibilities:
Include, but are not limited to the following:
- Anticipates and prepares materials needed by the executive for conferences, correspondence, appointments, meetings, telephone calls
- Arranges for staff members to represent organization at conferences and meetings, establishes appointment priorities, or reschedules or refuses appointments or invitations
- Composes and types routine correspondence and files correspondence and other records
- Composes letters and memoranda from dictation, verbal direction, or from knowledge of company policy or procedures
- Handles a wide variety of complex situations and conflicts involving the clerical and administrative function of the office
- Handles details of a confident nature, and performs administrative functions based on understanding of company policy, executive's views and philosophy
- Locates and attaches related documents to correspondence that requires the personal attention of the executive
- Notes commitments made by executive or staff during meetings and arranges for implementation or staff follow up
- Prepares special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources
- Schedules appointments and make travel arrangements
- Check documents to ensure correct formatting is used;
- Ensures processed documents are complete, concise, accurate, and conform to established formats.
- Maintains document control management system.
Education/experience & Qualification:
- Higher education (Bachelor degree) or high school diploma
- Fluent in Azerbaijani and English language knowledge
- Minimum 3 years’ related work experience in office work.
- Excellent organizational and time management skills
- Good knowledge of MS Office programs
- Excellent verbal and written communication skills
- Attentive to details
To be considered for this position, please email your resume to the e-mail address in the Apply for job button with reference “Personal Assistant to Director” in the email subject line. Only successful candidates (CV corresponding to all requirements) will be contacted.
