A well-established organization is currently looking for a Project Coordinator to support its ongoing industrial and infrastructure projects.
Key Responsibilities:
- Provide daily operational and administrative support to the Project Manager and project team
- Facilitate coordination between departments, contractors, suppliers, and stakeholders
- Assist in the preparation and management of project documents (schedules, meeting minutes, contracts, technical specs, permits, correspondence)
- Track project progress, update schedules, and monitor delays
- Organize and attend meetings, work sessions, and site visits
- Ensure systematic archiving of all project-related documents
- Support procurement activities, including tracking orders, deliveries, and invoices
- Participate in the preparation of reports (progress updates, budget summaries, risk analysis, etc.)
- Monitor subcontractor performance and ensure timely document submission
- Assist in resource planning (staff, equipment, materials)
- Liaise with HR and Legal teams on onboarding, contracts, and compliance matters
- Support the preparation of internal management reports
- Ensure adherence to internal procedures and project frameworks
- Track and report task deadlines and discrepancies
- Prepare daily and weekly progress updates for the Project Manager
- Handle logistics related to meetings, documentation, business trips, and material supplies
- Follow up on outstanding project matters across departments
- Review and archive contracts, invoices, and delivery documents
- Maintain effective communication between technical and administrative teams
Requirements:
- Bachelor's degree in Business Administration, Engineering, Construction Management, or related field
- 2–4 years of experience in industrial, construction, or infrastructure projects
- Fluency in Azerbaijani; good command of English; Russian is an advantage
- Proficiency in MS Office (Excel, Word, Outlook), project management tools (MS Project, Primavera, Asana, Trello), and document management systems
- Excellent organizational and multitasking skills
- High attention to detail and a structured approach to work
- Strong written and verbal communication skills
- Ability to perform under pressure and meet deadlines
Interested candidates can send their cv to the e-mail address in the Apply for job button.
