Location: Cresent Offices

Key Accountabilities:

Activities shall include but not be limited to:

• Answer and direct incoming phone calls to appropriate personnel.
• Maintain a tidy and presentable reception area.
• Manage incoming and outgoing mail, packages, and deliveries.
• Welcome guests in a professional and courteous manner, direct them to the appropriate person and meeting room, and offer refreshments as appropriate.
• Ensure the overall tidiness and organization of the office, including meeting rooms. Coordinate with cleaning staff to ensure that refreshments are replenished at the start of each day and after each use.
• Liaise with building management regarding any updates, maintenance requirements, or issues related to the office premises.
• Organize and schedule meetings and appointments through Team and Zoom.
• Assist with basic clerical tasks such as filing both electronic and physical, photocopying, and data entry.
• Provide administrative support to various departments as needed.
• Keep inventory of office supplies and work with suppliers to order the required supplies when finished.
• Ensure compliance with security procedures by monitoring access to the office and issuing visitor badges.
• Maintain confidentiality and handle sensitive information with discretion. 

Skills, Experience and Qualifications:

• The skills acquired for this job are typically acquired through a university diploma and some experience.
• Proven experience as a receptionist or in a similar role preferred.
• Verbal and written communication skills in Azerbaijani and English, with spoken knowledge of Russian.
• Skill in Microsoft Office Suite (Word, Excel, Outlook).

Interested candidates can send their CV to the e-mail address in the Apply for job button.