Location: Baku, Azerbaijan (Hybrid)

Job Description:

F&M is seeking a proactive and organized Office Coordinator to ensure the smooth and efficient operation of our Baku office. The ideal candidate will be a detail-oriented individual with excellent communication and multitasking skills, capable of managing a variety of administrative and operational tasks.

Responsibilities:

• Serve as the first point of contact for the office, handling phone calls, emails, Chats, and visitor reception with professionalism and courtesy.
• Coordinate tasks and timelines among teams and promptly update clients about their project progress.
• Manage office supplies, ensuring adequate stock levels and placing orders as needed.
• Maintain office organization and cleanliness, coordinating with cleaning services as necessary.
• Assist with scheduling meetings, booking conference rooms, and managing the office calendar.
• Handle incoming and outgoing mail, packages, and deliveries.
• Provide administrative support to various departments, including photocopying, scanning, and document preparation.
• Assist with travel arrangements and expense reports.
• Maintain and update office databases and records.
• Coordinate with IT support for office equipment maintenance and troubleshooting.
• Assist with onboarding new employees by preparing workstations and necessary materials.
• Support office events and activities.
• Perform other administrative and operational tasks as required.

Qualifications:

• Bachelor's degree in Management or a related field.
• Entry level to Mid level experience are welcome.
• Excellent communication, interpersonal, and presentation skills.
• Strong organizational and time management abilities.
• Ability to work independently and as part of a team.  
• Proficiency in Microsoft Office Suite.  
• Good English proficiency is necessary.
• Candidate should be Azerbaycan National.

Interested candidates can send their CV to the e-mail address in the Apply for job button.

Note: Only shortlisted candidates will be contacted. This vacancy is for “immediate hiring” only.