The foreign Engineering company is looking for the candidate for the position of the Administration Assistant. The contract is for 1 year with possible prolongation ( depends on the operational needs, performance of employee etc). The CVs to be emailed to the

The candidate should have a minimum requirement as for the following tasks and competency:

• General Administrative task
• Admin document control
• Day to day operation through the company’s job control system (Quote to Invoice) for general items
• Responsible to liaise with the customers for goods arrival and dispatch  
• Monitoring and re-ordering all consumable machine shop tools
• Assist in the development and implantation of goals, policies, priorities and procedures relating to administration, job process control, costing and customer contact
• Ensure compliance to Company policies, procedures and directives
• Implement internal controls to adequately support existing processes of the company
• Ensure implementation of adequate controls to minimize incidence of missed costs
• Involvement in general inventory control processes as required by company management
• Acknowledge the enquiries received from Customer
• Ensure quotations are sent to customers with shortest turnaround, in line with the department objectives.
• Ensure all quotations sent to customers are followed up.
• Acknowledge the Purchase Order received from Customer and if any correction required communicate to customer
• Review outstanding quotations weekly and deactivate quotations that do not materialize.  
• Review of outstanding Quotations and Enquiries to ensure that these are invoiced when work is completed or service is provided.
• Ensure that no job goes into execution unless recorded in ERP through a quotation and order

Competency Requirements:-

• High School or Equivalent
• 2 Years Experience in Administration Environment
• Computer literature in MS Office.
• Knowledge of office administrations 
• Good communication skills, both written and verbal
• Computer skills including the ability to operate spreadsheet and word processing programs.

Interested candidates can send their CV to the e-mail address in the Apply for job button.