Location: Crescent Offices, Baku
Employment Type: Full-time

Job Responsibilities:

• Receive, register, distribute, and control all project-related technical and administrative documents;
• Ensure all incoming/outgoing documents are registered correctly and on time;
• Manage document review cycles (submission → review → comments → resubmission → approval).
• Track overdue items and follow up with responsible parties (Consultant / Contractor / Client).
• Maintain transparency and prevent approvals being done outside the official system.
• Ensure timely submission of documents to relevant departments and project team members;
• Maintain proper filing and archiving of incoming and outgoing documents;
• Monitor document revisions and ensure updated versions are correctly distributed;
• Manage document control systems (electronic and hard copy);
• Prepare reports in accordance with management requirements;
• Ensure compliance with company / project procedures, ISO standards (if applicable) and document control standards. 
• Conduct regular checks to prevent wrong versions, missing attachments, incorrect codes, or incorrect statuses.
• Prepare weekly/monthly reports: document status, overdue logs, workflow performance.
• Provide management dashboards for transparency (pending approvals, bottlenecks, key risks).

Requirements:

• Bachelor’s degree (relevant field preferred);
• Minimum 3 years of experience as a Senior Document Controller or in a similar role (construction experience is mandatory);
• Proficiency in MS Office (Word, Excel, Outlook);
• Knowledge of document control and archiving processes;
• Fluent in Azerbaijani; English proficiency is an advantage;
• Strong attention to detail and organizational skills;
• Ability to work in a team and manage time effectively;
• Having a strong proficiency in Aconex (is an advantage).

How to Apply:

• Please send your CV to the e-mail address in the Apply for job button with the subject line Senior document controller.

Only shortlisted candidates will be contacted.