Job Description

Role Purpose

• This is not an administrative role.
• This role functions as an external operating system for the CEO.

Core Responsibilities

Time, Focus & Priority Management

• Manage the CEO’s calendar strictly based on priorities, not requests
• Structure daily, weekly, and monthly schedules
• Ensure CEO time is allocated to strategic and high-value activities
• Prevent overload and context switching

Incoming Flow & Communication Filtering

• Handle incoming communication
• Resolve issues independently when possible
• Escalate to CEO only truly critical matters

Business Coordination & Execution Control

• Follow up on agreements, deadlines, and deliverables
• Prepare meeting agendas and protocols (decisions, owners, deadlines)
• Maintain a structured backlog of ideas, tasks, and reminders
• Run regular synchronization sessions with the CEO

​​​​​​​Information, Reports & Analytics

• Prepare reports, summaries, tables, and presentations
• Conduct market and competitor research
• Collect and structure data for decision-making
• Provide options, comparisons, and basic risk analysis
• Turn raw information into clear executive insights

​​​​​​​​​​​​​​Systems & Process Management

• Maintain CEO tasks in Task Management app/Calendar
• Optimize and document recurring processes
• Create checklists, workflows, and simple regulations

​​​​​​​Mandatory Requirements

• Fluent in the Azerbaijani, Russian, and English languages
• Available for international business trips with the CEO.
• High intellectual capacity and systems thinking
• Strong emotional intelligence and empathy
• Absolute confidentiality and trustworthiness
• Ability to process large volumes of information
• Proactive mindset and anticipation of needs

​​​​​​​​​​​​​​Technical Skills

Confident user of:

• Excel / Google Sheets (reports, analysis)
• Presentation tools
• Ability to prepare structured reports and summaries
• Market analysis skills
• Confident use of AI tools

​​​​​​​​​​​​​​Strong Advantages

• Experience working with a CEO / entrepreneur
• Understanding of business logic and scaling processes
• Potential to grow from assistant into management roles
• Curiosity, fast learning, and personal growth orientation
• Working conditions
• Full-time.
• Work in offices and facilities.
• Work schedule: 5/2.
• Salary: according to knowledge and experience.​​​​​​​​​​​​​​

Interested candidates can apply via the link in the Apply for job button.