POSITION SUMMARY

This position is responsible for revision and processing of invoices, answering vendor inquiries, reconciliation of vendor statements;  as well as day-to-day management of all payment cycle activities in a timely and efficient manner, perform crucial job duties that ensure vendors get paid for services and products rendered.

JOB DUTIES

• Handle all Accounts Payable tasks
• Rapid verification of accuracy and completeness of invoices and supportive documents prior submission of the documents to AP Specialist/AP Team Lead.
• Research and resolve invoice discrepancies and issues.
• Prioritize invoices according to urgency/vendor.
• Handles all vendor correspondence via phone or email, evaluating and reconciling all vendor statements.
• Maintain and update various databases, spreadsheets and reports such as Invoice Tracker.
• Keep physical and electronic documents; Distribute received documents among other business units. 
• Monitor all calls and emails by vendors and address all issues in scheduling and disbursing accounts payable.
• Attach the corresponding purchase orders to incoming invoices with all supporting documentation.
• Investigates and resolves problems associated with processing of invoices and purchase orders.
• Assist AP Specialist and AP Team lead in reconciliation of  vendor statements, research and correct discrepancies, including communicating the resolution of discrepancies to appropriate person.
• Submit documents (act of acceptance) for signature to Management when required.
• Provide clerical assistance related to accounts payable process such as scanning posting invoices and related documents;
• Maintaining vendor files. Raising and tracking invoices.
• Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices
• Other duties as assigned.
• Make accurate predictions of the possible needs of your company, as well as outcomes of actions made anywhere in the entire supply chain.
• Organizing and prioritizing
• Attention to detail and accuracy
• Keep information confidentiality

REQUIREMENTS 

Functional

• Information management skills
• Knowledge of general accounting procedures
• Knowledge of accounts payable
• Proficient in data entry and management
• Prioritizing to ensure the most pressing payment are made quickly
• Professional integrity
• Math skills
• Vendor relationship skills
• Organizational skills
• Attention to details and accuracy; to be detail oriented to spot in accuracies
• Good MS Office skills, preferably proficient in Excel
• Knowledge of ERP systems like  Oracle, SAP

Education & experience

• 1-3 years accounts payable or general accounting experience
• Advanced knowledge of Azerbaijani and English 
• Knowledge of Russian language is an asset
• Bachelor’s degree (in a relevant field if applicable)
• ERP

APPLICATION PROCEDURE

• Interested candidates should follow the link below.

The above vacancy is addressed to nationals of Azerbaijan or with permanent residency in Azerbaijan. All eligible applications for the advertised post will be assessed and given equal opportunities.