Key details

• Location: Azerbaijan Onshore
• Contract Type: Full-time

Application process
If you meet the requirements and are interested in this role, please apply via the link.
Closing date: 03rd March 2025
Only shortlisted candidates will be contacted.
You and the role
The candidate will be responsible to provide safe and efficient Procurement and Logistics services to the warehouse, rig locations, projects, covering the functions of receipt, dispatch, handling, storage, disposals, and warehouse organization. The candidate will also be responsible for ensuring all materials, equipment and services are requisitioned and purchased to the requested specification, competitively priced and expedited for on schedule delivery. Where designated with responsibility, ensure all Azerbaijan Republic Customs Authority regulations are followed.
Primary responsibilities

• Assist in planning and tracking shipments of final products according to internal and client requirements.
• Communicate with external parties to achieve profitable deals and mutual satisfaction.
• Maintain and manage delivery schedule. Arrange same-day deliveries whenever possible.
• Assist in preparing accurate invoices and packaging lists for shipments and customs clearance.
• Assist in organizing transportation activities and review transportation costs to keep working.
• Ensure that all incoming and outgoing shipments are in line with local and international Customs Regulations.
• Keep track of all incoming and outgoing customs declarations – permanent and temporary.
• Ensure that all logistics tasks are processed with respect to technical requirements and in line with company policies, standards, procedures and defined processes.
• Assist purchase team to ensure cost efficient and timely delivery of goods.
• Report any Overage, Shortage, Damage or otherwise Non-Conforming consignments.
• Prepare equipment mobilizations including related shipping documentation (e.g. Cargo Manifests, Cargo Summary Tickets etc.).
• Prepare documents for line manager and client approval relating to Import and Export of materials and equipment in accordance with contractual requirements and Azerbaijan legislation.
• Where required, issue Request for Quote (RFQ) to suppliers and evaluate quotations received for a wide range of materials, equipment and services.
• Raise and commit Purchase Requisition and Purchase Orders (if required), within limits of financial authority and against duly approved requisitions, in a timely and cost-efficient manner.
• Maximize savings and cost avoidance through negotiation, leveraging and utilization of surplus materials.
• Ensure that all Republic of Azerbaijan Regulatory procedures are correctly followed with respect to purchase requirements.
• Expedite outstanding Purchase Requisitions and Purchase Orders as and when required.
• Process invoice queries in a timely manner, rectifying and updating system as necessary.
• Where applicable, review and approve stock and asset requests in a timely manner ensuring purchasing information contained is complete and accurate.

Experience

• Three to five years of related experience in purchasing and logistics is advantageous.
• Experience in customer service or logistics operations (e.g., incoming shipments, customs clearance, handling dangerous goods, warehouse operations, inventory management) is desirable.
• Knowledge of vendor sourcing practices (researching, evaluating, and liaising with vendors) is desirable.
• SAP Skills are strong advantage.

Behaviour and Skills

• Strong skill in being detail-oriented and organized.
• Good communication, coordination, and organization skills.
• Considerable negotiation and conflict management skills are desirable.
• Ability to handle multiple priorities and react quickly to changing conditions.
• Ability to accept direction from multiple levels of management.
• Competence with SCM methodologies is desirable.
• Well-organized, proactive, and a good communicator.
• Self-discipline, mature attitudes and behaviours, respect and caring.
• Commitment to safe working practices, policies, and legislation.
• Ability to work as part of a team.
• Enthusiastic and hardworking.

Minimum qualifications

• Bachelor’s degree in a business or accounting-related field from an accredited university
• Proficiency in Microsoft Office with a focus on Excel (ability to work with reports and relevant functions) PowerPoint, and Word.
• Power BI skills are desirable.
• Knowledge of regulation and law (e.g., Incoterms).
• Fluency in Azerbaijani and English languages (both verbal and written).